Privacy Policy


1. Background

1.1 General

Real Properties Australia Pty Ltd and its related bodies when we reference ‘Real Properties’, ‘we’, ‘us and ‘our’ recognise the importance of protecting the privacy and the rights of individuals in relation to their personal information. This document is our privacy policy and it tells you how we collect and manage your personal information. We respect your rights to privacy under the Privacy Act 1988 (Cth) (Act) and we comply with all of the Act’s requirements in respect of the collection, management and disclosure of your personal information.

A copy of this Privacy Policy is available on our website at www.realproperties.com.au or you can request a copy by contacting our office (details under heading 13 below).

 

1.2 What is personal information?

In general terms, it is any information that can be used to personally identify you. This may include your name, address, telephone number, email address and profession or occupation. If the information we collect personally identifies you, or you are reasonably identifiable from it, the information will be considered personal information.

 

2. What we collect

2.1 General

The type of personal information that we collect about you depends on the type of dealings you have with us. For example, if you:

  • are a purchaser or prospective purchaser of a property, we will collect your name, contact details (such as address, telephone number and email address), date of birth, gender, employment details, details of the property that you are interested in or have agreed to purchase, what prompted you to inspect the project, how you heard about us, confirm whether you are an Australian resident, information relating to your financing arrangements
  • are a supplier to us, we will collect your name and contact details, details about the goods or services you supply and payment details
  • send us an enquiry, complete a registration of interest or provide us with feedback, we may collect your name, contact details, details of your enquiry or feedback and information about our response
  • fill in a contact form at one of our sales offices, we will collect your name, age, address, contact details, details of the properties you are interested in (including price ranges), what prompted you to inspect the project, whether you are an owner occupier or investor and how your heard about us or the relevant property development
  • ask us to send you information about any of our properties / developments or other products and services, we will collect your name, address, contact details, details of the properties you are interested in and how you heard about us or the relevant property / development
  • apply for a job with us, we will collect the information you include in your job application, including your cover letter, resume, contact details and referee reports
  • enter into any promotions, competitions or special offers, we will collect the information you provide when submitting your entry

In addition to the above, if you interact with Real Properties generally, Real Properties will collect your details (e.g. name, telephone number, email address), details of the properties you are interested in, how you heard about us or the relevant property / development and details of your dealings with us. Other information may be collected from other sources, but those sources should provide you with details of what personal information is being collected and why.

The personal information collected may vary depending on your particular interaction with Real Properties but will be limited to that information necessary to record and manage our interaction with you (e.g. your name, relevant contact details and information about the interaction) and to that information required to enable you to participate in our services and other products being offered on Real Properties’s website.

 

2.2 Sensitive information

Sensitive information is a subset of personal information that is generally afforded a higher level of privacy protection, such as health information. We only collect sensitive information where it is reasonably necessary for our functions or activities and either:

  • the individual has consented; or
  • we are required or authorised by or under law (including applicable privacy legislation) to do so.

 

2.3 Collection of information other than personal information through our website

When you visit our website, some of the information that is collected about your visit is not personal information, as it does not reveal your identity.

 

Site visit information

For example, we record your server address, the date and time of your visit, the pages you visited, any documents you downloaded, the previous site you visited and the type of device, browser and operating system you used.

We use and disclose this information in anonymous, aggregated form only, for purposes including statistical analysis and to assist us to improve the functionality and usability of our website. You are not individually identified, however we reserve the right to use or disclose this information to try to locate an individual where we reasonably believe that the individual may have engaged in any unlawful or inappropriate activity in connection with our website, or where we are otherwise required or authorised by law to do so.

 

Cookies

A cookie is a small string of information that a website transfers to your browser for identification purposes. The cookies we use do not identify individual users, although they do identify the user’s internet browser.

We use cookies to hold anonymous session information. This information is used to personalise your current visit to the website, for example to allow the website to remember who you are by keeping server variables linked to your session. We only use non-persistent cookies. That is, they are held on your browser’s memory only for the duration of your session.

Most internet browsers are set to accept cookies. If you prefer not to receive them, you can adjust your internet browser to reject cookies, or to notify you when they are being used. There are also software products available that can manage cookies for you. Rejecting cookies can, however, limit the functionality of our website.

 

2.4 What if you don’t provide us with your personal information?

We will provide individuals with the option of not identifying themselves, or of using a pseudonym, when dealing with us if it is lawful and practicable to do so. A pseudonym is a name or other descriptor that is different to an individual’s actual name. For example, you can access our website and make general phone queries without having to identify yourself.

In some cases however, if you don’t provide us with your personal information when requested, we may not be able to provide you with the product or service that you are seeking. For example, you must identify yourself to register your interest or purchase a property at Real Properties.

 

3. How we collect personal information

3.1 Methods of collection

We collect personal information in a number of ways, including:

  • directly from you in person (for example, if you visit one of our properties, our sales office or a development site, or at events or at conferences)
  • through our website (for example, by making an online enquiry)
  • through our social media pages (for example, through Instagram, Twitter, LinkedIn or our Facebook page)
  • over the telephone
  • through written correspondence (such as letters, faxes and emails)
  • on hard copy forms (for example, competition entry forms and surveys)
  • through surveillance cameras at our corporate premises and on some of our sales offices or property / development sites
  • from third parties, including:
    • your representatives, including your lawyers, financiers and other authorised agents
    • the Land Titles Office
    • relevant State and Territory Valuers General
    • our sales agents
    • other real estate agents
    • the Australian Securities and Investment Commission
    • mortgage brokers and/or financial service providers

 

3.2 Collection notices

Where we collect personal information about you, we will take reasonable steps to provide you with certain details about that collection (such as why we are collecting the information and who we may share it with). We will generally include this information in a collection notice.

Collection notices provide more specific information than this Privacy Policy. The terms of this Privacy Policy are subject to any specific provisions contained in collection notices and in the terms and conditions of particular offers, products and services. We encourage you to read those provisions carefully.

 

3.3 Unsolicited information

Unsolicited personal information is personal information we receive that we have taken no active steps to collect (such as an employment application sent to us by an individual on their own initiative, rather than in response to a job advertisement).

We may keep records of unsolicited personal information if the Privacy Act permits it (for example, if the information is reasonably necessary for one or more of our functions or activities). If not, we will destroy or de-identify the information as soon as practicable, provided it is lawful and reasonable to do so.

 

4. Why we collect personal information

The main purposes for which we collect, hold, use and disclose personal information are set out below:

  • to verify your identity and personal information
  • to carry out our obligations arising from any contracts entered into between you and us and to provide you with the products, services and information that you request from us
  • outlining our properties / development products and services to prospective and existing purchasers
  • providing you with information and the services that you have requested
  • to communicate with you, including by email, mail or telephone
  • processing transactions for the sale of land and/or houses and any applicable payments and for our billing and account purposes
  • to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
  • promoting ourselves and our products and services, including through direct marketing, events and competitions
  • performing research and statistical analysis, including for customer satisfaction and service improvement purposes
  • protecting the security of our offices, staff, customers and the property held on our premises
  • to assist you with enquiries, resolving complaints or to improve our customer service
  • recruiting staff and contractors
  • to update our records
  • to enforce the terms of any agreement that you enter into relating to our products and services
  • complying with legal and regulatory obligations including notifying you of matters that we may be required by law to notify you of

We may also collect, hold, use and disclose personal information for other purposes explained at the time of collection or:

  • which are required or authorised by or under law (including, without limitation, privacy legislation); and
  • for which you have provided your consent.

4.1 Direct marketing

You consent (until such time as you opt out, as described below) that we may use your personal information to let you know about us and our products and services (including promotions, special offers and events) and our third party products and services, either where we have your express or implied consent, or where we are otherwise permitted by law to do so. We may contact you for these purposes in a variety of ways, including by mail, email, SMS, telephone and online advertising.


Opting out
Where you have consented to receiving marketing communications from us, your consent will remain current until you advise us otherwise. However, you can opt out at any time, by:

  • contacting us (details under heading 13 below)
  • advising us if you receive a marketing call that you no longer wish to receive these calls
  • using the unsubscribe facility that we include in our commercial electronic messages (such as emails and SMS’s)

Once you do this, we will update your profile to ensure that you don’t receive further marketing
messages. Stopping marketing messages will not stop service communications (such as property updates).

 

Third-party marketing

We will get your express opt-in consent before we share your personal data with any company
outside the Real Properties entities for marketing purposes.

 

5. Who we may share your personal information with

Real Properties may also disclose your personal information, and you consent to Real Properties disclosing your personal information, to the relevant third parties:

In each case, we may disclose personal information to the service provider and the service provider may in turn provide us with personal information collected from you in the course of providing the relevant services.

We may also disclose information to provide our products and services, to respond to legal requirements, enforce our policies, and protect our rights and property.

 

6. Cross border disclosure of personal information

We do not currently disclose personal information to third parties located overseas. If this changes at some time in the future, we will comply with the requirements of the Privacy Act that apply to cross border disclosures of personal information and this Privacy Policy will be amended accordingly.

 

7. Use of government related identifiers

We will not:

  • use a government related identifier of an individual (such as a Medicare number or driver’s licence number) as our own identifier of individuals; or
  • otherwise use or disclose such a government related identifier,

unless this is permitted by the Privacy Act (for example, use of an identifier to verify an individual’s identity or uses or disclosures required or authorised by or under an Australian law).

 

8. Data quality and security

8.1 General

Real Properties is committed to keeping your personal information secure and confidential. All reasonable precautions will be taken to protect personal information from loss, misuse, unauthorised access or alteration. Paper files may be archived in boxes and stored offsite in secure facilities. Additionally, we also take reasonable steps to:

  • make sure that the personal information that we collect, use and disclose is accurate, up to date and complete and (in the case of use and disclosure) relevant;
  • protect the personal information that we hold from misuse, interference and loss and from unauthorised access, modification or disclosure; and
  • destroy or permanently de-identify personal information that is no longer needed for any purpose that is permitted by the APPs.

You can help us keep your information up to date, by letting us know about any changes to your details, such as your address, email address or phone number.

You acknowledge that the security of online transactions you conduct using the website cannot be guaranteed. To the fullest extent permitted at law, Real Properties does not accept responsibility for misuse of or loss of, or unauthorised access to, your personal information where the security of that information is not within Real Properties’s control.

Within Real Properties, access to personal information is restricted to personnel on a need to know basis. Real Properties has directed its staff that personal information must be dealt with in accordance with this Privacy Policy and kept secure from unauthorised access or disclosure. We educate our staff about their duty to protect your privacy and provide training regarding this Privacy Policy.

 

8.2 Security
The steps we take to secure the personal information we hold include website protection measures (such as firewalls and anti-virus software), security restrictions on access to our computer systems (such as login and password protection), controlled access to our corporate premises, policies on document storage and security, personnel security (including restricting access to personal information on our systems to staff who need that access to carry out their duties), staff training and workplace policies.


Website security
While we strive to protect the personal information and privacy of users of our website, we cannot guarantee the security of any information that you disclose online and you disclose that information at your own risk. If you are concerned about sending your information over the internet, you can contact us by telephone or post (details under heading 13 below).


If you are a registered user of our website or other Real Properties platforms, you can also help to protect the privacy of your personal information by maintaining the confidentiality of your username and password and by ensuring that you log out of the website when you have finished using it. In addition, if you become aware of any security breach, please let us know as soon as possible.


IP Address
An IP (internet protocol) address is a number that is automatically assigned to your computer by your internet service provider when you log on. Your IP address is not linked to your personal information but we do preserve the right to use IP addresses to identify individuals who may threaten our site, services or clients. IP addresses may also be used to help diagnose problems with our website and to gather broad demographic information.


Third party websites
Links to third party websites that are not operated or controlled by us are provided for your convenience. We are not responsible for the privacy or security practices of those websites, which are not covered by this Privacy Policy. Third party websites should have their own privacy and security policies, which we encourage you to read before supplying any personal information to them.


Data breaches
If there is any breach of your personal information, Real Properties will deal with such breach and notify you in accordance with its obligations under the Privacy Act.

 

9. How long we keep your information

We will only keep the information we collect about you for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us regularly reviewing our files to check that information is accurate, up-to-date and still required.

If you close an account you have with us or you decide not to go ahead with purchasing a property for which you have registered, we may still keep your information.

 

10. Mail and email information

If you wish to stop receiving any e-mails or other communications from Real Properties which may be sent to you in the future, or if you have submitted personal information through the website and would like to have that information deleted from our records, please unsubscribe through the link at the bottom of any email or notify us at info@realproperties.com.au.

Real Properties will preserve the contents of any e-mail message that you send if we believe that we have a legal requirement to do so. E-mails sent to or from Real Properties are routinely monitored for quality control, systems administration and legal compliance purposes.

 

11. Access and Correction

11.1 General
Please contact our office (details under heading 13 below) if you would like to access or correct the personal information that we hold about you. We may require you to verify your identity before processing any access or correction requests, to make sure that the personal information we hold is properly protected.

 

11.2 Access
We will generally provide you with access to your personal information, subject to some exceptions permitted by law. We will also generally provide access in the manner that you have requested (eg by providing photocopies or allowing a file to be viewed), provided it is reasonable and practicable for us to do so. We may however charge a fee to cover our reasonable costs of locating the information and providing it to you.

 

11.3 Correction

If you ask us to correct personal information that we hold about you, or if we are satisfied that the personal information we hold is inaccurate, out of date, incomplete, irrelevant or misleading, we will take reasonable steps to correct that information to ensure that, having regard to the purpose for which it is held, the information is accurate, up-to-date, complete, relevant and not misleading.

If we correct personal information about you, and we have previously disclosed that information to another agency or organisation that is subject to the Privacy Act, you may ask us to notify that other entity. If so, we will take reasonable steps to do so, unless this would be impracticable or unlawful.

 

11.4 Timeframe for access and correction requests
Except in the case of more complicated requests, we will endeavour to respond to access and correction requests within 30 days.

 

11.5 What if we do not agree to your request for access or correction?
If we do not agree to your access or correction request, or if we do not agree to give you access in the manner you requested, we will provide you with a written notice setting out:

  • the reasons for our decision (except to the extent that, having regard to the grounds for refusal, it would be unreasonable to do so); and
  • available complaint mechanisms.

In addition, if we refuse to correct personal information in the manner you have requested, you may ask us to associate with the information a statement that the information is inaccurate, out-of-date, incomplete, irrelevant or misleading, and we will take reasonable steps to do this in such a way that will make the statement apparent to users of the information.

 

12. Complaints

If you have a complaint about how we have collected or handled your personal information, please contact our office (details under heading 13 below).

We will endeavour in the first instance to deal with your complaint and take any steps necessary to resolve the matter within a week. If your complaint can’t be resolved at the first instance, we will ask you to submit your complaint in writing.

In most cases, we expect to investigate written complaints will be investigated and a response provided within 30 days of receipt. If the matter is more complex and our investigation may take longer, we will write and let you know, and tell you when we expect to provide our response.


13. Our contact details

Please contact us if you have any queries about the personal information that we hold about you or the way we handle that personal information. Our contact details are set out below.

Mail: Ground Floor, 4/134 Logis Boulevard, Dandenong South VIC 3175

Email: info@realproperties.com.au

Telephone: 1300 944 124

 

14. Changes to this Policy

We may amend this Privacy Policy from time to time. The current version will be posted on our website and a copy may be obtained by contacting our office (details above). All amended terms will automatically take effect immediately on posting. Please check this Privacy Policy periodically to inform yourself of any changes. If you do not accept the changes made to this Privacy Policy, you should immediately stop using the website and our products and services.

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